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Introduction
At Xharvoc (XIT), we value your privacy and aim to be transparent about the personal data we collect from you and third parties, as well as our reasons for collecting
it, how we use it, and the rights you have as a data subject or consumer. Please refer to country-specific terms for information applicable to your residency status.
This privacy notice applies to all information unless stated otherwise. We encourage you to read this notice and any additional, more specific information we may
provide when collecting or processing personal data on XIT websites, products, events, etc. This Privacy Policy outlines our practices with respect to the collection, use, and disclosure of personal information in compliance with the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
XIT may collect various types of personal data through various methods for different purposes, such as ensuring access to our website and online services. When
you visit xharvoc.com and affiliated websites, our web servers or affiliates that provide analytics and performance services may collect information such as IP
addresses, device and connectivity details, language settings, etc. This information is used to measure site usage, improve content, and ensure safety and security. In
some cases, you may need to register to access certain areas of the website and provide a username and password. XIT may also collect data from third parties,
including social networks if you grant permission, service providers, and partners for co-branded services or joint marketing activities. XIT uses cookies and similar technologies to facilitate the proper functioning of our websites and collect data. Please refer to our cookie policy for more information.
Note that our websites may have links to third-party websites with different privacy practices. The personal data you provide on those websites is governed by their privacy statements.
If you reach out to XIT with queries, support requests, or for more information, we may need to process personal data such as your personal and contact details (full name, company, role, email, address), demographic data, qualifications and profession, and the content of your messages.
To manage your contact data, email subscriptions, and promotional communications, please use the “contact us” form on xharvoc.com or affiliated websites where you previously provided your personal data.
Subscriptions to our promotional communications
To manage your subscriptions to XIT’s promotional communications, you can reach out to the contact details provided in the event privacy notice or in the emails you receive, or use the contact us form on the xharvoc.com or affiliate websites where you provided your personal data.
To initiatives and administer
XIT collects and processes limited personal data, such as full name, company, job title, business email, telephone number, location, and pictures/videos, from participants in its events and initiatives. In cases where hospitality services are provided, XIT may also collect sensitive personal information such as dietary
requirements and disabilities. The events may be recorded and the collected material may be used for further purposes with proper notice. XIT may also collect data about participants during the event and use it for future communication and commercial purposes with consent. Data may also be obtained from third-party event organizers and the privacy statement of those third parties will apply to participants.
To promote the our brand, products, initiatives and values with marketing communications
XIT collects personal data about its business contacts, including existing and potential clients, third parties, and intermediaries, to promote its brand, products, initiatives, and values. Data collected may include name, contact details, job title, employer, areas of business interest, and other business details. This data may be collected directly or indirectly from you, third parties such as business partners or data brokers, or from publicly available sources. XIT may also collect data from its email and calendar systems regarding interactions with contacts or third parties. XIT will comply with any regional restrictions on data collection and processing.
Your information is utilized by XIT for various purposes in the administration, management, and growth of our business and offerings. These purposes include identifying current and potential client business requirements, evaluating the strength of our interactions with specific business associates, performing analytics to generate metrics such as relationship maps for our business leaders and limited profiling to help us offer appropriate products and services to current and potential clients. Our analytics may be performed using algorithms that help us analyze and rank interactions with you based on interaction frequency and duration. We may also send you marketing communications and surveys to conduct market research or provide information about us and our services that we believe would be relevant to you in your professional capacity.
When making contact with you, we may do so through various methods such as email, telephone, postal mail, or even through social media platforms like LinkedIn. Our electronic marketing communications to business contacts will only be sent in a business-to-business context and with your prior consent or if it is otherwise legally permitted in your jurisdiction. If you wish to opt-out from receiving such communications, you may do so by using the contact us form on xharvoc.com or its affiliate websites where you have provided your personal data, writing to our Data Protection Officers, or by any other means provided from time to time, such as the unsubscribe link included in emails.
From time to time, we may utilize your name, quotes, images, or videos to enhance and highlight XIT’s brand and endeavors. In such instances, you will be given appropriate additional information regarding the utilization of your personal information.
Manage, administer and fulfill the obligations
XIT may process certain personal data, such as your name, business contact details, and job title, in connection with a contractual relationship with you (excluding employment relationships) or your employer/company, or if we are in the process of entering into such a relationship. This is done to fulfill the obligations under the contract, such as providing you with requested services or utilizing services offered by you or your employer/company. Additionally, the processing of this data is required for daily business operations such as accounting, auditing, reporting to regulatory bodies, and compliance with applicable regulations.
In the event that you do not provide requested information, it could hinder or delay us in administering services, responding to your inquiries, or allowing you to participate in our initiatives. Your personal data will only be used for the purpose for which it was collected, unless there is a need for it to be used for another purpose that aligns with the original intent and is compliant with the law. In such cases, we will notify you and explain the legal basis for the usage.
Please note that there may be instances where we are required or permitted by law to process your personal data without your knowledge or consent, in accordance with the aforementioned rules.
As for sharing your personal data, XIT may share it with third parties such as service providers and other entities within the XIT group. It is important to note that XIT does not sell your personal data to any third party and only shares it with third parties if necessary to fulfill legal obligations or legitimate business purposes, as allowed by law.
What are the reasons for sharing my personal information with third parties?
Your personal data may be shared with third parties when it is necessary for legal obligations, required for the activities mentioned, or when we have a legitimate legal basis to do so. The security of your data is crucial to us, and it is expected that any third parties involved in the data sharing process will handle it with the same respect and in compliance with the law. Prior consent from you will be obtained before transferring your data to third parties outside of the XIT group of companies, as per the requirements of the applicable law.
What third-party service providers process my personal information?
“Third parties” refers to external service providers, including contractors and authorized agents, as well as entities within the XIT group. These third parties may perform tasks such as hosting and web services, data storage and analysis, marketing research and campaign management, event planning and catering. We ensure that all third-party service providers maintain appropriate security measures for your personal data, as per our standards. They are only authorized to process your personal data for specific purposes and under our guidance and relevant laws. In some instances, sharing of your personal data with regulators or for legal compliance may be necessary.
When might you share my personal information with other entities in the group
The sharing of your personal information within the XIT group may take place for various reasons, including the reporting of company performance, in the event of a business reorganization or group restructuring, for data hosting and system maintenance purposes, and as a requirement for performing activities listed in the section “How we will use information about you”. To ensure the protection of your personal data, other entities in the XIT group are held to strict standards and must implement appropriate security measures in accordance with our policies.
Sharing your personal information to regions beyond your place of residence/country.
Your personal information that we collect may be transferred to countries outside of your country of origin or the country in which you access this website, which could include India, in connection with the fulfillment of the activities outlined in the section “How we will use information about you”. To guarantee the security of your personal data, appropriate measures have been put in place as required by the laws of your country of residence. If you wish to learn more about these security measures, you may reach out to our Data Protection Officers through the contact information provided or send an email to dpt@xharvoc.com
To ensure the protection of your personal information, we have implemented comprehensive technical, organizational, and security measures. These measures are designed to prevent unauthorized access, loss, alteration, or disclosure of your personal data.
Only those individuals who have a legitimate business reason for accessing your personal data, such as employees, agents, contractors, and third-party service providers, will be granted access. These individuals are bound by a confidentiality obligation and are only permitted to process your personal data in accordance with our instructions.
In the event of a suspected data security breach, we have established protocols to address the situation promptly and effectively. If required by law, we will also notify you and any relevant regulators of the suspected breach.
We are committed to maintaining the security and confidentiality of your personal information and will continue to take all necessary steps to safeguard it.
The length of time we retain your personal data is determined by the necessity to fulfill the purposes for which it was collected. This includes satisfying legal, accounting, and reporting requirements. Our Data Protection team can provide you with further details on our retention policy, including specific retention periods for different aspects of your personal data, upon request.
In determining the appropriate retention period, we consider factors such as the nature and sensitivity of the personal data, potential risks of harm from unauthorized use or disclosure, the purposes for which we process the data, and the availability of alternative means to achieve those purposes, as well as applicable legal requirements.
If your personal data is anonymized to the point that it can no longer be linked to you, we may use this information without further notice.
If you have any privacy concerns, complaints, or questions regarding this privacy statement, please reach out through email at dpt@xharvoc.com or by using the “Contact us” form on our website, indicating the details of your concern.
The entity responsible for the processing of your personal data collected through our websites is Xharvoc Information Technology Private Limited, located at WE-35A, 9th St. West Delhi 110 059, India. In cases where other privacy statements apply, the controller or business/service provider may be a different entity, which will be indicated in those statements.
Right to Withdraw Consent
The opportunity to withdraw your consent for the collection, processing, and transfer of your personal data for a particular purpose may be available to you, depending on your country of residence. If you have provided your consent for a specific purpose, you may choose to revoke it at any time. To do so, simply reach out to one of our Data Protection Teams (DPTs) who are listed below. Upon receiving your request to withdraw your consent, we will stop processing your information for the original purpose, unless we have another lawful basis for doing so.
To ensure compliance with relevant data protection laws and this privacy notice, XIT has designated Data Protection Teams (DPTs) who are available to answer any questions you may have regarding this privacy notice or the handling of your personal data. If you require assistance, please refer to the list of DPTs below and reach out to the DPT in your region.
Your Rights Under GDPR and CCPA
Under the GDPR, you have the following rights with respect to your personal information:
« Right to access: You have the right to request access to the personal information we hold about you and to receive information about how it is being processed.
« Right to rectification: You have the right to request that we correct any inaccurate personal information we hold about you.
« Right to erasure: You have the right to request that we erase your personal information in certain circumstances.
Under the CCPA, you have the following rights with respect to your personal information:
« Right to know: You have the right to request information about the categories and specific pieces of personal information we have collected about you, the sources from which that information was collected, the purposes for which it was collected, and the categories of third parties with whom we have shared that information.
« Right to opt-out: You have the right to opt-out of the sale of your personal information.
« Right to request deletion: You have the right to request that we delete your personal information, subject to certain exceptions.
Changes to Our Privacy Policy
We may update this Privacy Policy from time to time, so please review it periodically. If we make material changes to this Privacy Policy, we will notify you by posting a notice on our website or through other means.
This Privacy Policy was last updated on 23-07-2024.
Contact Us
If you have any questions or concerns about our Privacy Policy, please contact us at dpt@xharvoc.com
Effective Date: October 07, 2022
Xharvoc Information Technology Private Limited
WE-35A, 9th St. West Delhi — 110059 IN
